Microsoft Word shotcuts

Microsoft Word

keyboard mouse

Review of Common Text Editing Keyboard Shortcuts

Before learning any new keyboard shortcuts for Microsoft Word, you may wish to review the Common Keyboard Shortcuts article in the Keyboard section. Those basics are absolutely vital for saving time when working with Microsoft Word.
For the sake of completeness, I’ve included the common keyboard shortcuts discussed from that article in these tables as well. So, you may see some keyboard shortcuts you already know.

Keyboard Shortcuts

Formatting Text: Changing Decoration

Ctrl+B Bold the selected text bold
Ctrl+I Italicize the selected text italic
Ctrl+U Underline the selected text
Ctrl+Shift+D Double underline
Ctrl+= Subscript
Ctrl+Shift+= Superscript
Ctrl+Shift+N Apply “Normal” style

Formatting Text: Changing Fonts

Ctrl+D Open font options dialog box
Ctrl+Shift+F Select font face in toolbar
Ctrl+Shift+P Select font size in toolbar
Ctrl+] Increase font size by one pt
Ctrl+[ Decrease font size by one pt
Ctrl+Shift+> Increase font size
Ctrl+Shift+<< Decrease font size
Ctrl+Spacebar Reset to default font face

Formatting Text: Manipulating Paragraphs

Ctrl+E Center paragraph
Ctrl+M Justify paragraph
Ctrl+L Flush paragraph left
Ctrl+R Flush paragraph right
Ctrl+M Indent paragraph
Ctrl+Shift+M Un-indent paragraph
Ctrl+1 Single-space lines
Ctrl+2 Double-space lines
Ctrl+5 1.5-space lines
Remember that you can use these keyboard shortcuts both for existing text and for new text. To understand, let’s look at the example of bolding text:
  • If you have existing text that you want to bold: 1) select that text, 2) hit theCtrl+B keyboard shortcut to make the text bold.
  • If you are going to type some text that you want to be bold: 1) hit the Ctrl+Bkeyboard shortcut, 2) type the text, 3) then hit Ctrl+B again to turn off the bolding.

Editing Text

Ctrl+Backspace Delete the previous word
Ctrl+Del Delete the next word
Ctrl+F Find text in the current document
Ctrl+H Replace text in the current document
Ctrl+Enter Page break

Moving the Cursor

These keyboard shortcuts are great for navigating around documents. For example, I use Ctrl+RightArrow (move the cursor right one word) when I’m trying to edit a word in the middle of a line since it gets me there faster than picking up my mouse and clicking there. I also use Ctrl+DownArrow (move the cursor to the next paragraph) to scan the entire document quickly.
PageUp Move the cursor up a page
PageDown Move the cursor down a page
Home Move the cursor to the beginning of the line
End Move the cursor to the end of the line
Ctrl+Home Move the cursor to the beginning of the document
Ctrl+End Move the cursor to the end of the document
Ctrl+LeftArrow Move the cursor left one word
Ctrl+RightArrow Move the cursor right one word
Ctrl+UpArrow Move the cursor to beginning of, or previous paragraph
Ctrl+DownArrow Move the cursor to end of, or next paragraph

Selecting Text

The keyboard shortcuts for selecting text are directly related to those that move the cursor around. Just add a Shift:
Shift+PageUp Select everything between the cursor and a page previous
Shift+PageDown Select everything between the cursor and a page after
Shift+Home Select everything between the cursor and the beginning of the line
Shift+End Select everything between the cursor and the end of the line
Shift+Ctrl+Home Select everything betweeen the cursor and the beginning of the document
Shift+Ctrl+End Select everything between the cursor and the end of the document
Shift+Ctrl+LeftArrow Select the word to the left
Shift+Ctrl+RightArrow Select the word to the right

Using the Clipboard

Ctrl+C Copy what’s selected
Ctrl+X Cut what’s selected
Ctrl+V Paste what you last copied or cut
Ctrl+A Select all

Working with Documents

Ctrl+N New document
Ctrl+O Open existing document
Ctrl+S Save document
F12 Save document as…
Ctrl+W Close document
Ctrl+P Print document
Ctrl+F6 Switch to the next open documewnt
Ctrl+Shift+F6 Switch to the previous open documewnt
Alt+F4 Exit Microsoft Word

Miscellaneous

F7 Open spellcheck dialog box
Shift+F7 Open thesaurus dialog box
Ctrl+Z Undo your last action
Ctrl+Y Redo your last action

Mouse Shortcuts

Microsoft Word also has support for some mouse shortcuts. Overall, I recommend learning the keyboard shortcuts so you don’t have to switch from keyboard to mouse to keyboard. But, sometimes these can come in handy:
Double-click a word Select the word
Triple-click a word Select the paragraph
Left-click the space on the left of a line Select the line
Double-click the space on the left of a line Select the paragraph
Ctrl+ScrollUp Zoom in on the document
Ctrl+ScrollDown Zoom out of the document
Click and drag some text Select text from where you click and hold to where you let go
Click and drag the space on the left of a line Select the lines you drag over

Example Scenarios

Scenario: Bold some text you are about to type

  1. Ctrl+B to turn on the bold feature
  2. Type the text you want to be bold
  3. Ctrl+B to turn off the bold feature

Scenario: Selecting A Line Of Text

  1. Home to move the cursor to the beginning of the line
  2. Shift-End to move the cursor to the end of the line and select everything alonig the way

Links To More Information

If these weren’t enough keyboard shortcuts for you, take a look at Microsoft’sList of keyboard shortcuts for Word 2002 and for Word 2003.
-Be

keyboard mouse

Review of Common Text Editing Keyboard Shortcuts

Before learning any new keyboard shortcuts for Microsoft Word, you may wish to review the Common Keyboard Shortcuts article in the Keyboard section. Those basics are absolutely vital for saving time when working with Microsoft Word.
For the sake of completeness, I’ve included the common keyboard shortcuts discussed from that article in these tables as well. So, you may see some keyboard shortcuts you already know.

Keyboard Shortcuts

Formatting Text: Changing Decoration

Ctrl+B Bold the selected text bold
Ctrl+I Italicize the selected text italic
Ctrl+U Underline the selected text
Ctrl+Shift+D Double underline
Ctrl+= Subscript
Ctrl+Shift+= Superscript
Ctrl+Shift+N Apply “Normal” style

Formatting Text: Changing Fonts

Ctrl+D Open font options dialog box
Ctrl+Shift+F Select font face in toolbar
Ctrl+Shift+P Select font size in toolbar
Ctrl+] Increase font size by one pt
Ctrl+[ Decrease font size by one pt
Ctrl+Shift+> Increase font size
Ctrl+Shift+<< Decrease font size
Ctrl+Spacebar Reset to default font face

Formatting Text: Manipulating Paragraphs

Ctrl+E Center paragraph
Ctrl+M Justify paragraph
Ctrl+L Flush paragraph left
Ctrl+R Flush paragraph right
Ctrl+M Indent paragraph
Ctrl+Shift+M Un-indent paragraph
Ctrl+1 Single-space lines
Ctrl+2 Double-space lines
Ctrl+5 1.5-space lines
Remember that you can use these keyboard shortcuts both for existing text and for new text. To understand, let’s look at the example of bolding text:
  • If you have existing text that you want to bold: 1) select that text, 2) hit theCtrl+B keyboard shortcut to make the text bold.
  • If you are going to type some text that you want to be bold: 1) hit the Ctrl+Bkeyboard shortcut, 2) type the text, 3) then hit Ctrl+B again to turn off the bolding.

Editing Text

Ctrl+Backspace Delete the previous word
Ctrl+Del Delete the next word
Ctrl+F Find text in the current document
Ctrl+H Replace text in the current document
Ctrl+Enter Page break

Moving the Cursor

These keyboard shortcuts are great for navigating around documents. For example, I use Ctrl+RightArrow (move the cursor right one word) when I’m trying to edit a word in the middle of a line since it gets me there faster than picking up my mouse and clicking there. I also use Ctrl+DownArrow (move the cursor to the next paragraph) to scan the entire document quickly.
PageUp Move the cursor up a page
PageDown Move the cursor down a page
Home Move the cursor to the beginning of the line
End Move the cursor to the end of the line
Ctrl+Home Move the cursor to the beginning of the document
Ctrl+End Move the cursor to the end of the document
Ctrl+LeftArrow Move the cursor left one word
Ctrl+RightArrow Move the cursor right one word
Ctrl+UpArrow Move the cursor to beginning of, or previous paragraph
Ctrl+DownArrow Move the cursor to end of, or next paragraph

Selecting Text

The keyboard shortcuts for selecting text are directly related to those that move the cursor around. Just add a Shift:
Shift+PageUp Select everything between the cursor and a page previous
Shift+PageDown Select everything between the cursor and a page after
Shift+Home Select everything between the cursor and the beginning of the line
Shift+End Select everything between the cursor and the end of the line
Shift+Ctrl+Home Select everything betweeen the cursor and the beginning of the document
Shift+Ctrl+End Select everything between the cursor and the end of the document
Shift+Ctrl+LeftArrow Select the word to the left
Shift+Ctrl+RightArrow Select the word to the right

Using the Clipboard

Ctrl+C Copy what’s selected
Ctrl+X Cut what’s selected
Ctrl+V Paste what you last copied or cut
Ctrl+A Select all

Working with Documents

Ctrl+N New document
Ctrl+O Open existing document
Ctrl+S Save document
F12 Save document as…
Ctrl+W Close document
Ctrl+P Print document
Ctrl+F6 Switch to the next open documewnt
Ctrl+Shift+F6 Switch to the previous open documewnt
Alt+F4 Exit Microsoft Word

Miscellaneous

F7 Open spellcheck dialog box
Shift+F7 Open thesaurus dialog box
Ctrl+Z Undo your last action
Ctrl+Y Redo your last action

Mouse Shortcuts

Microsoft Word also has support for some mouse shortcuts. Overall, I recommend learning the keyboard shortcuts so you don’t have to switch from keyboard to mouse to keyboard. But, sometimes these can come in handy:
Double-click a word Select the word
Triple-click a word Select the paragraph
Left-click the space on the left of a line Select the line
Double-click the space on the left of a line Select the paragraph
Ctrl+ScrollUp Zoom in on the document
Ctrl+ScrollDown Zoom out of the document
Click and drag some text Select text from where you click and hold to where you let go
Click and drag the space on the left of a line Select the lines you drag over

Example Scenarios

Scenario: Bold some text you are about to type

  1. Ctrl+B to turn on the bold feature
  2. Type the text you want to be bold
  3. Ctrl+B to turn off the bold feature

Scenario: Selecting A Line Of Text

  1. Home to move the cursor to the beginning of the line
  2. Shift-End to move the cursor to the end of the line and select everything alonig the way

Links To More Information

If these weren’t enough keyboard shortcuts for you, take a look at Microsoft’sList of keyboard shortcuts for Word 2002 and for Word 2003.

-Be
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